Montreal Cannabis Expo
Place Bonaventure
October 3 – 4, 2019
Quebec’s premier event for the cannabis industry.


Exhibitor Manual

October 26 & 27, 2018
Montreal, Quebec
Place Bonaventure
Level 400 West

Welcome and thank you for choosing to be a participant in The Montreal Cannabis Expo. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information for the preparation and installation of your exhibit. Processing your orders at your earliest convenience will allow us and the service-contractors time to provide you with the best possible rates & service.

The Show Office will be set up at Place Bonaventure on Thursday, October 25, 2018 at 9 am and management will be available to assist you for the duration of the Show.



GENERAL INFORMATION

Show Location
Place Bonaventure
Level 400 West
800 De La Gauchetière St. W.
Montreal, QC
H5A 1K6

MAP

Show Dates & Times
Friday, October 26, 2018 ~ 10:00 am – 4:00 pm

– Industry Cocktail Party ~ 4:00 pm – 6:00 pm (Exhibitors will receive 3 complimentary tickets. Additional tickets are available @ $20.00 each. Please email esther@nationalevent.com to order additional tickets.)

Saturday, October 27, 2018 ~ 10:00 am – 5:00 pm

Exhibitor Move-In Times

Thursday, October 25, 2018 ~ 9:00 am – 7:00 pm

Exhibitor Move-Out Dates & Times

Saturday, October 27, 2018 ~ 5:00 pm – 10:00 pm

Produced By

National Event Management
260 Town Centre Blvd.
Suite #102
Markham, ON
L3R 8H8
Tel: 905-477-2677 or 1-800-891-4859
Fax: 905-477-7872

Exhibitor Coordinator
Esther Benoit
Tel: 905-477-2677 or 1-800-891-4859 ext 286
Email: esther@nationalevent.com

Director of Operations

Dina Latina
Tel: 905-477-2677 or 1-800-891-4859 ext 224
Email: dina@nationalevent.com

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EXHIBITOR CHECK LIST

Please print a copy of this checklist to assist you in planning for the Show. To take advantage of “early booking discounts” please note booking deadlines.

CHECK LIST

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MOVE-IN INSTRUCTIONS

Move-in Times: Thursday, October 25, 2018 ~ 9:00 am – 7:00 pm
  • All exhibitors must officially register before setting up. Please come to the show office and staff will direct you to your booth.
  • All exhibits must be set up by 7:00 pm Thursday. Exhibitors will not be permitted to set up during show hours.
  • The aisle carpet will be in place Friday morning. Dollies and carts WILL NOT be permitted on the carpet. Hand carried items only may be brought in on Friday.
  • Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.

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LOADING DOCKS

Please note that a ramp to the loading dock is located at the corner of Rue Montfort and St-Jaques St. Please see map below.

Dock level access is available. The Loading Dock address is:

Place Bonaventure Halls d’exposition
Débarcadère
Coin des rues St-Jacques et Montford
Montreal, QC
H5A 1K6

MAP

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MATERIAL HANDLING

Dollies and a pump truck will be available for your use. Show Management has made arrangements to cover up to a maximum delivery of 2 skids to your booth. (This includes return of your skid at the close of the show). If you require dedicated forklift service, have awkward pieces to deliver that require more time, or simply have more than 2 skids of material, you will be charged a rate of $100.00 per each additional skid. Please contact Esther Benoit to coordinate at 905-477-2677 ext 286.

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EXHIBITOR PARKING

Place Bonaventure has 750 spaces in its indoor parking garage, including 2 charging stations on level P1, from Mansfield Street. Some 5,000 parking spaces are also available in the immediate surroundings.

For further information: Indigo
Tel: 514-861-4103

PARKING RATES

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VEHICLES ON SHOW FLOOR

All vehicles must abide by the arrival and departure schedules and procedures established by Show Management. Please contact Dina Latina (dina@nationalevent.com) to arrange arrival time if you want to display a vehicle.

Motor vehicles or gasoline-powered equipment on display must be equipped with lock-on type gasoline tank caps and batteries are to be disconnected. Gasoline tanks must not be filled beyond the ¼ mark in order to allow for expansion of product. Vehicles unable to be equipped with lock-on type caps must have caps sealed in a manner acceptable to the Fire Department.

  • All fuel tank caps for vehicles and exposed combustion engines must be crossed off or sealed with adhesive tape to prevent vapors from escaping (with the exception of tanks that have never contained fuel).
  • Fuel tanks must not be more than half full and must not exceed 10 gallons (38 liters).
  • Batteries must be disconnected.
  • No vehicle may be moved without the written permission of the Exhibition Hall Administration.
  • Propane gas tanks used in trailers, recreational and utility vehicles or other vehicles must be disconnected before entering the showroom.

Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.

Exhibitors must provide a set of keys, the contact name, and phone number of the person responsible to remove the vehicle(s) to Show Management.

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SHIPPING & DELIVERIES TO THE SHOW

Shipping Direct To Show: Thursday, October 25, 2018

PLEASE NOTE: The facility will NOT accept shipments prior to the Show move-in date. Show Management will sign for the delivery on your behalf during move-in hours only. Your materials will be left at the dock until you arrive. To move your items to your booth space, pump trucks and dollies will be available at no charge. Should you require assistance or the use of a forklift, please contact your sales rep as charges may apply.

The most cost effective way to ship your items to the show is to arrange delivery during move in hours with our Official Show Carrier:

YRC Reimer Customer Care
Tel: 1-877-330-3321
Email: customercare.canada@yrcfreight.com

YRC TRADESHOW QUOTE REQUEST

Please address shipments to:
Company name Booth number
The Montreal Cannabis Expo
Place Bonaventure Halls d’exposition
Débarcadère
Coin des rues St-Jacques et Montford
Montreal, QC
H5A 1K6
Cell number

Pre-Show Shipping
If you choose the official show carrier as your freight carrier, they will warehouse materials for up to 30 days prior to the Show at no charge and deliver them to the show on move-in day.

To request a quote, please complete the below order form and email to:

YRC Reimer Customer Care
Tel: 1-877-330-3321
Email: customercare.canada@yrcfreight.com

YRC TRADESHOW QUOTE REQUEST

Shipping enquiries must be finalized 14 days prior to show move in date. Be sure your shipment is labeled clearly.

If you choose to use a carrier other than the show carrier and wish to ship pre-show, please speak to your sales rep.

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CUSTOMS BROKER

ConsultExpo is our designated official customs broker to coordinate customs clearance of goods destined for The Montreal Cannabis Expo. Please make sure you contact them at least one month prior to the event in order to arrange your custom needs.

If you have any questions, please contact:
Mike Patterson
Email: mikep@consultexpoinc.com
Direct Line: 514-482-8886 ext 4
Cell: 514-513-5641

CUSTOMS ORDER FORM

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EXHIBITOR MOVE-OUT INSTRUCTIONS

Please note that move-out will begin once the show has closed, the aisles are cleared and the aisle carpets removed. If you are able to hand carry your supplies out to your car, we encourage you to do so. Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.

All material must be removed by 10:00 pm.

Items left on the show floor after move-out time will be forced off the floor. Show Management reserves the right to reroute shipments that are not picked-up or refused by carriers. Should this occur, you will be responsible for any charges incurred.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

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SHOW DECORATOR (TO ORDER TABLES, CHAIRS, ACCESSORIES, ETC.)

PRE-SHOW BOOKING DEADLINE: October 12, 2018

8ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from the Show Decorator:

GES
Tel: 514-367-4848
Email: montreal@ges.com

Carpet or Flooring is mandatory for all exhibits. You can use the show decorator or you are welcome to bring in your own. See Tape Restrictions in the Rules & Regulations section below.

Show Colours:

  • Booth Drapes: Black
  • Aisle Carpet: Black & Grey Pepper

FURNITURE & ACCESSORIES ORDER FORMS
PAYMENT INFORMATION
TERMS & CONDITIONS

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BOOTH INSTALLATION & DISMANTLING

PRE-SHOW BOOKING DEADLINE: October 12, 2018

Should you require assistance setting up or dismantling your booth, please submit the below forms to:

GES
Tel: 514-367-4848
Email: montreal@ges.com

BOOTH INSTALLATION & DISMANTLE ORDER FORM
PAYMENT INFORMATION
TERMS & CONDITIONS

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SIGNAGE INSTALLATION (HANGING OF BANNERS / RIGGING)

PRE-SHOW BOOKING DEADLINE: October 12, 2018

If you require the hanging of banners from the ceiling and/or rigging of equipment in your booth, please fax the attached form to:

GES
Tel: 514-367-4848
Email: montreal@ges.com

Please note that your banner and booth structure should be limited to the space directly above your booth. Any other configurations would need to be approved by Show Management prior to the show.

SIGN HANGING ORDER FORM
PAYMENT INFORMATION
TERMS & CONDITIONS

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BOOTH CLEANING

PRE-SHOW BOOKING DEADLINE: October 19, 2018

Exhibitors are responsible for maintaining their own booth space. If you require in-booth vacuuming, please contact:

Place Bonaventure Exhibitor Services
Tel: 514-397-2222
Email: info@placebonaventure.com

BOOTH CLEANING ORDER FORM

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ELECTRICAL

PRE-SHOW BOOKING DEADLINE: October 12, 2018

Electrical is not supplied to your booth. If you require an electrical hookup please contact:

GES
Tel: 514-367-4848
Email: montreal@ges.com

ELECTRICAL ORDER FORMS
PAYMENT INFORMATION
TERMS & CONDITIONS

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TELEPHONE / INTERNET

Please Note: This venue has paid wifi only.

If you require a telephone or internet line in your booth you must contact:

Les Reseaux Cyr
Tel: 450-471-5792
Email: info-pb@reseauxcyr.com

ORDER ONLINE

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AUDIO / VISUAL RENTALS

PRE-SHOW BOOKING DEADLINE: October 17, 2018

If you require audio visual equipment in your booth, please send the completed order form to:

Solotech
Jerome Dussault
Fax: 418-683-5650
Email: jdussault@solotech.com

Orders received after the pre-show booking deadline may be subject to additional charges.

AUDIO VISUAL ORDER FORM

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HOTEL

BOOKING DEADLINE: As Soon As Possible

Please note: there are discounted rooms available at the following two hotels.

The Hotel Bonaventure
We have obtained a group rate of $234.00 + taxes for single or double occupancy at The Hotel Bonaventure. Rooms are first come, first serve. Please book early as space is limited. This hotel block has a cut-off date of October 3rd.

The Hotel Bonaventure is located at:
900, de La Gauchetiere West Street
Montreal, Quebec
H5A 1E4

Reservations may be made by calling 514-878-2332 or by booking online here.

Le Centre Sheraton Montreal Hotel
We have obtained a group rate of $169.00 + taxes for single or double occupancy at Le Centre Sheraton Montreal Hotel. This hotel block has a cut-off date of October 2nd.

Le Centre Sheraton is located at:
1201 René-Lévesque Blvd W,
Montreal, QC
H3B 2L7

Reservations may be made by calling 514-878-2000 or by booking online here.

To receive this rate you must mention that you are with The Montreal Cannabis Expo when booking. Rates cannot be changed at check-in/check-out times if you fail to identify your affiliation at the time of booking.

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FOOD SAMPLING

If you are planning on sampling food or beverage product in your booth, please contact esther@nationalevent.com for approval.

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EXHIBITOR REGISTRATION

PRE-SHOW BOOKING DEADLINE: October 12, 2018

Please register your booth personnel by filling out the below form and submitting it via e-mail to badges@nationalevent.com.

Exhibitors are provided with up to a maximum of 8 personalized name badges per booth.

Badges will be available for pick up at the Show Office during move-in and must be worn to gain admittance to the Show.

Exhibitor Registration Form

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DISCOUNT COUPONS

Raise awareness and increase traffic to your booth by distributing Customized Discounted Passes to the Show. There is no limit to the number of passes you may distribute to your professional and personal databases.

Please email your high-resolution logo in .ai, .eps, or .pdf format to Esther Benoit at esther@nationalevent.com.

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BOOTH ACCESSORY PACKAGES

BOOKING DEADLINE: October 5, 2018

An all-inclusive, booth accessory package is available which contains: a draped booth, carpet, 1 white-skirted table (6 feet long x 30 inches high), 2 chairs, 1 wastebasket, booth sign and an electrical outlet. If you did not order at the time of booking and wish to have this package, please contact your sales rep to order.

There are no substitutions to this package.

To order a Booth Accessory Package, return the below form to your sales rep.

ALL-INCLUSIVE FORM

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SHOW MAGAZINE AD & SPONSORSHIP/PARTNERSHIP OPPORTUNITIES

There are a number of ways to increase your brand awareness at our shows. Additional ad space is available in our Show Magazines that are distributed to attendees and sponsorship recognition includes show magazine space, on-site signage, & online presence. Please contact Jean- Philippe Turgeon at 514-951 4346, or through email at jpturgeon@nationalevent.com for more information.

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INSURANCE

Insurance for booth/show
Exhibitors must have their own liability insurance covering a minimum of $1 million in damages. Please list National Event Management as “additional insured”.

Transportation Insurance
Show Management is NOT responsible for damages caused during the transportation of your products. We strongly recommend purchasing transportation insurance when booking your shipments.

Liability
Exhibitors will be liable for, will indemnify, and will hold harmless Show Management from any loss or damage whatsoever occurring to, or suffered by, any person or company. This includes, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.

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RULES & REGULATIONS

Booth Display & Restrictions
Booth display and restrictions

  • Diagram#1 shows the drapes that are provided as a part of your booth cost.
  • Diagram#2 shows the allowed clearance for displays, banners and products within your booth.
  • No exhibit may exceed a maximum height of 8 ft.
  • Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
  • The remainder of the 6 ft depth from the front of the booth must not exceed a 4 ft. height.
  • Any exceptions to this must have pre-approval from Dina Latina (dina@nationalevent.com).

Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.

Signage
No signage or material may be extended above the 8ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.

Carpet or Flooring
Carpet or Flooring is mandatory for all exhibits. You can use the show decorator below at your own cost or you are welcome to bring in your own. See Tape Restrictions below.

Tape (Floor, Wall, and Carpet Damage)

It is important that you use the proper carpet tape in your booth. If you do not use the correct tape there will be a charge for tape removal.

Here are the models of two-faced tapes that are authorized by the facility.

  • Polyken 105c LPDE
  • Scapa 274004
  • DC W002A

If you bring your own carpet, you must adhere to the above Tape Restrictions. If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.

Restrictions for Booth Installation
Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor. It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.

Demonstrations/Distributions
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth. If audio visual equipment is used, the sound must be subdued to such an extent as to ensure it’s having no nuisance effect on neighbouring exhibitors. The use of microphones is not permitted without prior management approval.

Fire Regulations
All exhibitors planning to use any type of fuel (such as gas, oil, helium gas, or propane) in their exhibits are requested to contact Show Management. All displays or exhibited materials must be fireproof to conform to Federal, Provincial/Sate, and City Fire Laws.

National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Dina Latina, dina@nationalevent.com, 905-477-2677 or 1-800-891-4859 ext. 224.

FIRE REGULATIONS

Animals in the Show
The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind. Permission must be obtained from the facility for any exception. Please contact Dina Latina (dina@nationalevent.com, 905-477-2677 ext 224) regarding the necessary forms.

Helium Balloons
Helium balloons are prohibited in most venues. There is a large retrieval fee, charged to the exhibitor, when balloons are lost. Please contact Dina Latina (dina@nationalevent.com) if you wish to use helium balloons in your display.

Mechanical Conveyances
Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show, or those with authorization from Show Management.

Non-Compliance
National Event Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.

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