Montreal Cannabis Expo
Place Bonaventure
October 3 – 4, 2019
Quebec’s premier event for the cannabis industry.


Exhibitor Manual

October 3 & 4, 2019
Montreal, Quebec
Place Bonaventure
Level 400 East

Welcome and thank you for choosing to be a participant in The Montreal Cannabis Expo. Please take a moment to read the exhibitor manual, which will provide you with all of the necessary information for the preparation and installation of your exhibit.  Processing your orders at your earliest convenience will allow us and the service-contractors time to provide you with the best possible rates & service.

The Show Office will be set up at Place Bonaventure on Wednesday October 2, 2019 at 9 am and management will be available to assist you for the duration of the Show.



GENERAL INFORMATION

Show Location
Place Bonaventure
Level 400 East
800 De La Gauchetière St. W.
Montreal, QC
H5A 1K6

MAP

Show Dates & Times
Thursday, October 3, 2019 ~ 10:00 am – 4:00 pm
Friday, October 4, 2019 ~ 10:00 am – 5:00 pm
Industry Networking Party ~ 4:00 pm – 6:00 pm –Thursday October 3, 2019 

**Please see our Industry Networking Party section for more information**

Exhibitor Move-In Times

Wednesday, October 2, 2019 ~ 9:00 am – 7:00 pm

Exhibitor Move-Out Dates & Times

Friday, October 4, 2019 ~ 5:00 pm – 10:00 pm

Produced By

National Event Management
260 Town Centre Blvd.
Suite #102
Markham, ON
L3R 8H8
Tel: 905-477-2677 or 1-800-891-4859
Fax: 905-477-7872

Exhibitor Coordinator
Esther Benoit
Tel: 905-477-2677 or 1-800-891-4859 ext 286
Email: esther@nationalevent.com

Director of Operations

Dina Latina
Tel: 905-477-2677 or 1-800-891-4859 ext 224
Email: dina@nationalevent.com

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EXHIBITOR CHECK LIST

Please print a copy of this checklist to assist you in planning for the Show. To take advantage of “early booking discounts” please note booking deadlines.

CHECK LIST

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AUDIO / VISUAL RENTALS

If you require audio visual equipment in your booth, please contact;

Solotech
Jerome Dussault
Fax: (418) 683-5650
Email: jdussault@solotech.com

AUDIO VISUAL ORDER FORM

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B2B NETWORKING APP

The B2B platform allows registered participants to request and schedule meetings, plan their time at the event, and send messages to other participants they wish to meet.

Available online or on your tablet or smartphone, the platform allows you to:

  • Create and manage your company profile, specifying exactly which products and services you offer or are looking for
  • Connect with other attendees through an internal email system
  • View and search the database of registered participants (primes, suppliers and partners) to identify which companies you wish to meet with
  • Send meeting requests

Once you’re registered on the B2B app for the event, an email will be sent to you (from cannabisexpo@b2b-2go.com) with the login procedure as well as your credentials.

Already registered? Log in now: http://link.b2b-2go.com/cannabisexpo2019/en

How is works: https://www.youtube.com/watch?v=JGAHWh0xI-o

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BOOTH ACCESSORY PACKAGES

BOOKING DEADLINE: September 13, 2019

An all-inclusive, booth accessory package is available which contains: a draped booth, carpet, 1 white-skirted table (6 feet long x 30 inches high), 2 chairs, 1 wastebasket, and an electrical outlet. If you did not order at the time of booking and wish to have this package, please use the below form to submit you order.

There are no substitutions to this package.

To order a Booth Accessory Package, return the below form to esther@nationalevent.com.

ALL-INCLUSIVE FORM

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BOOTH CLEANING

PRE-SHOW BOOKING DEADLINE: September 27, 2019

Exhibitors are responsible for maintaining their own booth space. If you require in-booth vacuuming, please contact:

Place Bonaventure Exhibitor Services
Tel: 514-397-2222
Email: info@placebonaventure.com

BOOTH CLEANING ORDER FORM

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BOOTH INSTALLATION & DISMANTLING

PRE-SHOW BOOKING DEADLINE: September 13, 2019

For full move-in / move-out instructions, please see the relevant sections in the manual:

Should you require assistance setting up or dismantling your booth, please submit the below forms to:

GES
Tel: 514-367-4848
Email: montreal@ges.com

BOOTH INSTALLATION & DISMANTLE ORDER FORM
PAYMENT INFORMATION

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CUSTOMS BROKER

TWI Group is our designated official customs broker to coordinate customs clearance of goods destined for The Montreal Cannabis Expo.  Please make sure you contact them at least one month prior to the event in order to arrange your custom needs.

If you have any questions, please contact:
Jeff Labbé
Operations Coordinator
TWI Canada/ConsultExpo
Tel: 514.482.8886 # 7
Fax: 888.629.9008
Cell: 514.709.0739
Email: JeffL@ConsultExpoinc.com
www.consultexpoinc.com

TWI ORDER FORMS

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ELECTRICAL

PRE-SHOW BOOKING DEADLINE: September 13, 2019

Electrical is not supplied to your booth. If you require an electrical hookup please contact:

GES
Tel: 514-367-4848
Email: montreal@ges.com

ELECTRICAL ORDER FORMS
PAYMENT INFORMATION

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EXHIBITOR NAME BADGES AND REGISTRATION

PRE-SHOW BOOKING DEADLINE: September 20, 2019

Exhibitors must register each individual staff member who will be working the booth (up to a maximum of 8 members) in order to obtain access to the show.  Registration will be done on-line. Each exhibitor will receive an email from our registration provider (Microspec Tix123) containing a unique registration link and password. Follow the instructions provided in the e-mail to register your booth staff.

Badges will be available for pick up at the Show Office on Wednesday October 2, 2019 from  9:00 am – 7:00 pm.  In order to avoid delays the morning of the show, we strongly encourage you to pick up Badges for your staff during Move in.

Badges must be worn to gain admittance to the Show.

If you did not receive the invitation e-mail with the link to the portal or have questions, please contact Microspec directly :
customerservice@microspec.com
1-888-780-9825

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FOOD SAMPLING

All food sampling MUST be approved prior to the event.  Food samples are limited to a 1 oz portion and beverage products are limited to 2 oz portions.

To request approval of food sampling, you must complete the below form and send it to:

Bistro de la Place
Tel : 514-371-1376
Email: info@bistrodelaplace.ca

Please also send copies of your completed forms to esther@nationalevent.com.

FOOD SAMPLING FORM

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FREE ATTENDEE PASSES

Each exhibitor will be automatically be mailed 6 free admission passes to the show.  These passes are to be used for you to invite your clients or special guests to the event free of charge.

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HOTEL

BOOKING DEADLINE: September 3, 2019

Please note: there are discounted rooms available at the following two hotels.

The Hotel Bonaventure
We have obtained a group rate of $234.00 + taxes for single or double occupancy at The Hotel Bonaventure. Rooms at this hotel are not being held. Rooms are first come, first serve. Please book early as space is limited. This hotel block has a cut-off date of September 3rd.

The Hotel Bonaventure is located at:
900, de La Gauchetiere West Street
Montreal, Quebec
H5A 1E4

Reservations may be made by calling 514-878-2332.

Le Centre Sheraton Montreal Hotel
We have obtained a group rate of $250.00 + taxes for single or double occupancy at Le Centre Sheraton Montreal Hotel. This hotel block has a cut-off date of September 3rd.

Le Centre Sheraton is located at:
1201 René-Lévesque Blvd W,
Montreal, QC
H3B 2L7

Reservations may be made by calling 514-878-2000 or by booking online here.

To receive these rates, you must mention that you are with The Montreal Cannabis Expo when booking.  Rates cannot be changed at check-in/check-out times if you fail to identify your affiliation at the time of booking.

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INDUSTRY NETWORKING PARTY

Please note that each exhibiting company receives 3 free tickets to the Industry Networking Party, being held on Thursday, October 3rd at 4PM. Should you require additional tickets for the Industry Networking Party for your booth staff, a limited number of additional tickets can be purchased for $40 each.

To order additional Industry Networking Party tickets for your booth staff, fill out the below form and send it to esther@nationalevent.com. Please note that this form and reduced price is only intended for tickets for your booth staff. Visitors must buy their tickets on our visitor website, along with a trade show pass.

ADDITIONAL TICKET ORDER FORM – INDUSTRY NETWORKING PARTY

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INSURANCE

Insurance for booth/show
Exhibitors must have their own liability insurance covering a minimum of $1 million in damages. Please list National Event Management as “additional insured”.

Transportation Insurance
Show Management is NOT responsible for damages caused during the transportation of your products. We strongly recommend purchasing transportation insurance when booking your shipments.

Liability
Exhibitors will be liable for, will indemnify, and will hold harmless Show Management from any loss or damage whatsoever occurring to, or suffered by, any person or company. This includes, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.

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LANGUAGE

We strongly recommend that you prepare to communicate in both French and English at the Montreal Cannabis Expo. In order for your messaging to reach the greatest number of visitors, we suggest that you print signs and pamphlets in both languages, and ensure that your booth staff is capable of communicating in both languages.

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LEAD RETRIEVAL

We are now offering a new Lead Collection system at the Cannabis Expo.

BENEFITS OF LEAD RETRIEVAL

  • Connect with Attendees
  • Easy To Use
  • Flexible & Reliable
  • No power required
  • Scan Anywhere/Anytime
  • Secure Portal
  • Customizable Options
  • Qualified Leads
  • Real Time Data (App)
  • Surveys (App)
  • Pictures (App)
  • Email (App)

To order this system, please click here.

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LOADING DOCKS

Please note that a ramp to the loading dock is located at the corner of Rue Montfort and St-Jaques St. Please see map below.

Dock level access is available. The Loading Dock address is:

Place Bonaventure Halls d’exposition
Débarcadère
Coin des rues St-Jacques et Montford
Montreal, QC
H5A 1K6

MAP

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MATERIAL HANDLING

Dollies and a pump truck will be available for your use. Show Management has made arrangements to cover up to a maximum delivery of 2 skids to your booth. (This includes return of your skid at the close of the show).   If you require dedicated forklift service, have awkward pieces to deliver that require more time, or simply have more than 2 skids of material, you will be charged a rate of $100.00 per each additional skid.

If you have more than 2 skids, please email the below form to esther@nationalevent.com.

OVERSIZED SHIPMENT FORM

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MOVE-IN INSTRUCTIONS

Move-in Times: Wednesday October 2, 2019 ~ 9:00 am – 7:00 pm
  • All exhibitors must officially register before setting up. Please come to the show office and staff will direct you to your booth.
  • All exhibits must be set up by 7:00 pm Wednesday. Exhibitors will not be permitted to set up during show hours.
  • The aisle carpet will be in place Thursday morning. Dollies and carts WILL NOT be permitted on the carpet. Hand carried items only may be brought in on Thursday.
  • Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.

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MOVE-OUT INSTRUCTIONS

Please note that move-out will begin once the show has closed, the aisles are cleared and the aisle carpets removed. If you are able to hand carry your supplies out to your car, we encourage you to do so. Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.

All material must be removed by 10:00 pm

Items left on the show floor after move-out time will be forced off the floor.  Show Management reserves the right to reroute shipments that are not picked-up or refused by carriers. Should this occur, you will be responsible for any charges incurred.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

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PARKING

Place Bonaventure has 750 spaces in its indoor parking garage, including 2 charging stations on level P1, from Mansfield Street. Some 5,000 parking spaces are also available in the immediate surroundings.

For further information: Indigo
Tel: 514-861-4103

PARKING RATES

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PRINTING & PACKAGING

Detonate Cannabis Agency is the suggested supplier of print collateral, trade show builds and packaging & labelling. With over 4 years of experience in the cannabis market, Detonate understands Health Canada’s guidelines on marketing within this industry. They offer design, printing, branding, building & dismantling needs all under one roof.

Contact: DCA@Detonategroup.com
Tel: 416-388-6713

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RULES & REGULATIONS

Booth Display & Restrictions
Booth display and restrictions

  • Diagram#1 shows the drapes that are provided as a part of your booth cost.
  • Diagram#2 shows the allowed clearance for displays, banners and products within your booth.
  • No exhibit may exceed a maximum height of 8 ft.
  • Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
  • The remainder of the 6 ft depth from the front of the booth must not exceed a 4 ft. height.
  • Any exceptions to this must have pre-approval from Dina Latina (dina@nationalevent.com).

Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.

Signage
No signage or material may be extended above the 8 ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.

Carpet or Flooring
Carpet or Flooring is mandatory for all exhibits. You can use the show decorator below at your own cost or you are welcome to bring in your own. See Tape Restrictions below.

Tape (Floor, Wall, and Carpet Damage)

It is important that you use the proper carpet tape in your booth. If you do not use the correct tape there will be a charge for tape removal.

Here are the models of two-faced tapes that are authorized by the facility.

  • Polyken 105c LPDE
  • Scapa 274004
  • DC W002A

If you bring your own carpet, you must adhere to the above Tape Restrictions.  If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.

Approved tape can be purchased on-line here: https://www.echotape.com/fr-ca/

Restrictions for Booth Installation

Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor.  It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.

Demonstrations/Distributions
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth.  If audio visual equipment is used, the sound must be subdued to such an extent as to ensure it’s having no nuisance effect on neighboring exhibitors.  The use of microphones is not permitted without prior management approval.

Fire Regulations
All exhibitors planning to use any type of fuel (such as gas, oil, helium gas, or propane) in their exhibits are requested to contact Show Management. All displays or exhibited materials must be fireproof to conform to Federal, Provincial/Sate, and City Fire Laws.

National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Dina Latina, dina@nationalevent.com, 905-477-2677 or 1-800-891-4859 ext. 224.

FIRE REGULATIONS

Animals in the Show
The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind. Permission must be obtained from the facility for any exception.  Please contact Dina Latina (dina@nationalevent.com ; 905 477-2677 ex: 224) regarding the necessary forms.

Helium Balloons
Helium balloons are prohibited in most venues.  There is a large retrieval fee, charged to the exhibitor, when balloons are lost.  Please contact Dina Latina (dina@nationalevent.com ) if you wish to use helium balloons in your display.

Mechanical Conveyances
Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show, or those with authorization from Show Management.

Non-Compliance
National Event Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.

Cannabis at the event
The display, storage or sale of cannabis on-site is prohibited by the law and the rules of the venue.

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SHIPPING & DELIVERIES TO THE SHOW

Shipping Direct To Show: Thursday, October 2, 2019

PLEASE NOTE: The facility will NOT accept shipments prior to the Show move-in date. Show Management will sign for the delivery on your behalf during move-in hours only.  Your materials will be left at the dock until you arrive.  To move your items to your booth space, pump trucks and dollies will be available at no charge.  Please refer to the Material Handling section for information on forklift use/access.

Please address shipments to:

COMPANY NAME BOOTH NUMBER
C/O MONTREAL CANNABIS EXPO
PLACE BONAVENTURE
800 DE LA GAUCHETIERE ST. W SUITE 240
DÉBARCADÈRE, COIN DES RUES ST-JACQUES ET MONTFORD
MONTREAL, QC
H5A 1K6

The most cost-effective way to ship your items to the show is to arrange delivery during move in hours with our Official Show Carrier;

TWI Canada/ConsultExpo
Jeff Labbé
514.482.8886 # 7
JeffL@ConsultExpoinc.com

TWI ORDER FORMS


EXCITING NEWS!

National Event Management is excited to announce that we have appointed TWI Group as our  New Official Customs Broker and Transportation Carrier. 

Our objective is to help provide you with efficient service as well as help reduce your costs.

During move in,TWI will have priority access as the first carrier permitted to deliver freight into the hall.  If you use TWI, your shipment will be waiting by your booth when you arrive to set-up.

Using TWI During Move in will: 

  • Save your time waiting for access to the loading docks.
  • Save yourself stress driving a cube van through downtown Montreal during rush-hour.

Using TWI During Move out:

Once your crates have been returned back to you out of the storage area, you will be able to pack up your booth go.    TWI will collect your shipment right from your booth space and will arrange to have it loaded onto their trucks and delivered to your next destination.  

No waiting around for dollies and loading dock access.


Pre-Show (Advanced Warehouse) Shipping

If you choose the official show carrier as your freight carrier, they will warehouse materials for up to 30 days prior to the Show at no charge and deliver them to the show on move-in day.

Please address shipments to:

TWI C/O YRC FREIGHT/ MONTREAL CANNABIS EXPO
1725 CHEMIN ST FRANCIOS
DORVAL, QC
H9P 2S1

To request a quote, please complete the below order form and email to:

TWI Canada/ConsultExpo
Jeff Labbé
Tél/Tel: 514.482.8886 # 7
Email: JeffL@ConsultExpoinc.com

TWI ORDER FORMS

Shipping enquiries must be finalized 14 days prior to show move in date. Be sure your shipment is labeled clearly.

If you choose to use a carrier other than the show carrier and wish to ship pre-show, please speak to your sales rep.

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SHOW DECORATOR (TO ORDER TABLES, CHAIRS, ACCESSORIES, ETC.)

PRE-SHOW BOOKING DEADLINE: September 13, 2019

8 ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from the Show Decorator:

GES
Tel: 514-367-4848
Email: montreal@ges.com

Carpet or Flooring is mandatory for all exhibits.  You can use the show decorator or you are welcome to bring in your own.  See Tape Restrictions in the Rules & Regulations section below.

Show Colours:

  • Booth Drapes: Black
  • Aisle Carpet: Black & Grey Pepper

FURNITURE & ACCESSORIES ORDER FORMS
PAYMENT INFORMATION

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SHOW MAGAZINE AD & SPONSORSHIP/PARTNERSHIP OPPORTUNITIES

There are a number of ways to increase your brand awareness at our shows.  Additional ad space is available in our Show Magazines that are distributed to attendees and sponsorship recognition includes show magazine space, on-site signage, & online presence.  Contact Jean-Philippe Turgeon at jpturgeon@nationalevent.com for more information.

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SIGNAGE INSTALLATION (HANGING OF BANNERS / RIGGING)

PRE-SHOW BOOKING DEADLINE: September 13, 2019

If you require the hanging of banners from the ceiling and/or rigging of equipment in your booth, please fax the attached form to:

GES
Tel: 514-367-4848
Email: montreal@ges.com

Please note that your banner and booth structure should be limited to the space directly above your booth. Any other configurations would need to be approved by Show Management prior to the show.

SIGN HANGING ORDER FORM
PAYMENT INFORMATION

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TELEPHONE / INTERNET

Please Note: This venue has paid wifi only. There is NO free wi-fi access.

If you require a telephone or internet line in your booth you must contact:

Les Reseaux Cyr
Tel: 450-471-5792
Email: info-pb@reseauxcyr.com

ORDER ONLINE

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VEHICLES ON SHOW FLOOR

All vehicles must abide by the arrival and departure schedules and procedures established by Show Management.  Please contact Dina Latina (dina@nationalevent.com) to arrange arrival time if you want to display a vehicle.

Motor vehicles or gasoline-powered equipment on display must be equipped with lock-on type gasoline tank caps and batteries are to be disconnected. Gasoline tanks must not be filled beyond the ¼ mark in order to allow for expansion of product. Vehicles unable to be equipped with lock-on type caps must have caps sealed in a manner acceptable to the Fire Department.

  • All fuel tank caps for vehicles and exposed combustion engines must be crossed off or sealed with adhesive tape to prevent vapors from escaping (with the exception of tanks that have never contained fuel).
  • Fuel tanks must not be more than half full and must not exceed 10 gallons (38 liters).
  • Batteries must be disconnected.
  • No vehicle may be moved without the written permission of the Exhibition Hall Administration.
  • Propane gas tanks used in trailers, recreational and utility vehicles or other vehicles must be disconnected before entering the showroom.

Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.

Exhibitors must provide a set of keys, the contact name, and phone number of the person responsible to remove the vehicle(s) to Show Management.

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