Montreal Cannabis Expo
Place Bonaventure
October 3 – 4, 2019
Quebec’s premier event for the cannabis industry.


Manuel de l’exposant

3 & 4 octobre 2019
Montréal, Québec
Place Bonaventure
Niveau 400 Est

Bienvenue à l’Expo Cannabis de Montréal. Veuillez prendre quelques instants pour lire le manuel de l’exposant qui vous fournira toute l’information nécessaire pour rendre votre participation au salon plus rentable et agréable. Veuillez placer vos commandes aussitôt que possible afin de permettre le meilleur service possible de la part de la Direction du salon et des fournisseurs.

Le bureau du salon sera installé à la Place Bonaventure le mercredi 2 octobre 2019 dès 9h, et la direction sera à votre disposition pendant toute la durée du salon.



INFORMATIONS GÉNÉRALES

Emplacement du salon
Place Bonaventure
Niveau 400 Ouest
800, rue de la Gauchetière Ouest
Montreal, QC
H5A 1K6

MAP

Dates et heures du salon
Jeudi                                      3 octobre 2019         10h à 16h
Vendredi                                4 octobre 2019         10h à 17h
Cocktail de réseautage          3 octobre 2019         16h à 18h

**Veuillez consulter la section Cocktail de réseautage pour plus d’informations. **

Horaire d’aménagement
Mercredi         2 octobre 2019         9h à 19h

Heures de démontage

Vendredi           4 octobre 2019              17h à 22h

Produit par
National Event Management
Suite #102
260 Town Centre Blvd.
Markham ON L3R 8H8
Tél:  (905) 477-2677   ou     (800) 891-4859
Fax: (905) 477-7872

Coordinatrice, services aux exposants
Esther
905 477-2677 ou (800) 891-4859 poste 286
courriel : esther@nationalevent.com


Directrice des opérations
Dina Latina
905 477-2677 ou (800) 891-4859 poste 224
courriel : dina@nationalevent.com

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AIDE-MÉMOIRE

Veuillez imprimer une copie de l’aide-mémoire pour les exposants pour vous aider dans votre planification du salon. Veuillez noter les dates limites afin de profiter des rabais disponibles en réservant tôt.

AIDE-MÉMOIRE

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AUDIOVISUEL

Si vous avez besoin de louer de l’équipement audiovisuel pour votre kiosque, Solotech offre un service de location d’équipement audiovisuel. Veuillez utiliser le lien ci-dessous pour placer votre commande.

COMMANDE PAR INTERNET

Si vous accéder au site de commande Solotech pour la première fois, veuillez cliquer sur “Compte” au coin supérieur droit pour créer un nouveau compte.

Si vous avez des questions, veuillez contacter Solotech directement :

Solotech
Tél : 1-886-992-9466 x 3695
cdf@solotech.com

Veuillez noter que Solotech accepte seulement des commandes en ligne; aucun formulaire en papier n’est disponible.

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APPLICATION DE RÉSEAUTAGE B2B

L’application de réseautage B2B permet aux participants inscrits de solliciter et planifier des réunions et d’envoyer des messages aux autres participants.

La plateforme est disponible en ligne, sur votre tablette ou téléphone, et vous permet de :

  • créer et gérer votre profil d’entreprise, y compris exactement quels produits et services vous cherchez
  • communiquer avec des visiteurs à l’aide d’un système de messagerie interne
  • consulter la base de données de participants inscrits afin d’identifier quelles entreprises vous souhaitez rencontrer
  • envoyer des demandes de réunion

Une fois que vous vous êtes inscrits à l’événement sur la plateforme B2B, vous recevrez un courriel de cannabisexpo@b2b-2go.com avec la procédure de connexion.

Déjà inscrit ? Connectez-vous dès maintenant : https://www.b2b-2go.com/cannabisexpo/

Comment ça fonctionne : https://www.youtube.com/watch?v=JGAHWh0xI-o

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ENSEMBLE D’ACCESSOIRES DE KIOSQUE

DATE LIMITE TARIF AVANT SALON : 13 septembre 2019

Un forfait d’accessoires pour votre kiosque est présentement disponible. Ce forfait comprend un tapis gris, une table juponnée (6 pi long x 30 po haut), 2 chaises, une corbeille à papier et une prise d’électricité standard. Si vous en n’avez pas fait la demande de cet ensemble au moment de votre inscription au salon et que vous désirez l’obtenir, veuillez remplir le formulaire ci-dessous et l’envoyer à esther@nationalevent.com

Aucun substitut n’est disponible pour l’ensemble.

BON DE COMMANDE ENSEMBLE D’ACCESSOIRES

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NETTOYAGE DE KIOSQUES

DATE LIMITE TARIF AVANT SALON : 27 septembre 2019

Vous êtes responsable de l’entretien de votre kiosque. Les services de la Place Bonaventure peuvent passer l’aspirateur à l’intérieur de votre kiosque si vous le désirez ; des frais s’appliquent. Veuillez contacter :

Service aux exposants Place Bonaventure
Tél : 514-397-2222
Courriel : info@placebonaventure.com

BON DE COMMANDE NETTOYAGE

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NSTALLATION D’AFFICHES (suspension de bannières)

DATE LIMITE TARIF AVANT SALON : 13 septembre 2019

Si vous avez besoin de suspendre au plafond une bannière, une affiche ou autre matériel, vous devez commander ce service auprès de GES avec le formulaire ci-dessous.

GES
Tél: (613) 748-7180
Courriel : montreal@ges.com

Veuillez noter que votre bannière ou autre matériel doit se limiter à la zone directement au-dessus votre emplacement de kiosque. Toute exception à cette règle doit avoir été approuvée au préalable par la Direction du salon.

FORMULAIRE DE COMMANDE SERVICE D’ACCROCHAGE
PAIEMENT

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COURTIER EN DOUANES

TWI Canada est le courtier international officiel du salon, responsable de réaliser le dédouanement des marchandises destinées au Salon national de la femme. Si vous avez besoin de leurs services, veuillez communiquer avec leur représentant au moins un mois avant le salon.

Si vous avez des questions, veuillez contacter :
Jeff Labbé
Operations Coordinator/Coordonnateur d’opérations
TWI Canada/ConsultExpo
Tél : 514.482.8886 # 7
Fax : 888.629.9008
Mobile: 514.709.0739
JeffL@ConsultExpoinc.com
www.consultexpoinc.com

TWI ORDER FORMS

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ÉLECTRICITÉ

DATE LIMITE TARIF AVANT SALON : 13 septembre 2019

L’électricité n’est pas fournie dans votre kiosque. Si vous désirez obtenir une prise électrique dans votre kiosque, veuillez remplir le formulaire ci-dessous et l’envoyer à :

GES
Tél: 514-367-4848
Courriel : montreal@ges.com

BON DE COMMANDE ÉLECTRICITÉ
PAIEMENT

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EXHIBITOR REGISTRATION

PRE-SHOW BOOKING DEADLINE: September 20, 2019

Exhibitors must register each individual staff member who will be working the booth (up to a maximum of 8 members) in order to obtain access to the show.

Badges will be available for pick up at the Show Office during move-in (Wednesday October 2, 2019; 9:00 am – 7:00 pm) and must be worn to gain admittance to the Show.

CLICK HERE TO COMPLETE REGISTRATION

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FOOD SAMPLING

All food sampling MUST be approved prior to the event.  Food samples are limited to a 1 oz portion and beverage products are limited to 2 oz portions.

To request approval of food sampling, you must complete the below form and send it to:

Bistro de la Place
Tel : 514-371-1376
Email: info@bistrodelaplace.ca

Please also send copies of your completed forms to esther@nationalevent.com.

FOOD SAMPLING FORM

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FREE ATTENDEE PASSES

Each exhibitor will be automatically be mailed 6 free admission passes to the show.  These passes are to be used for you to invite your clients or special guests to the event free of charge.

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HOTEL

BOOKING DEADLINE: September 3, 2019

Please note: there are discounted rooms available at the following two hotels.

The Hotel Bonaventure
We have obtained a group rate of $234.00 + taxes for single or double occupancy at The Hotel Bonaventure. Rooms at this hotel are not being held. Rooms are first come, first serve. Please book early as space is limited. This hotel block has a cut-off date of September 3rd.

The Hotel Bonaventure is located at:
900, de La Gauchetiere West Street
Montreal, Quebec
H5A 1E4

Reservations may be made by calling 514-878-2332.

Le Centre Sheraton Montreal Hotel
We have obtained a group rate of $250.00 + taxes for single or double occupancy at Le Centre Sheraton Montreal Hotel. This hotel block has a cut-off date of September 3rd.

Le Centre Sheraton is located at:
1201 René-Lévesque Blvd W,
Montreal, QC
H3B 2L7

Reservations may be made by calling 514-878-2000 or by booking online here.

To receive these rates, you must mention that you are with The Montreal Cannabis Expo when booking.  Rates cannot be changed at check-in/check-out times if you fail to identify your affiliation at the time of booking.

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INDUSTRY NETWORKING PARTY

Please note that each exhibiting company receives 3 free tickets to the Industry Networking Party, being held on Thursday, October 3rd at 4PM. Should you require additional tickets for the Industry Networking Party for your booth staff, a limited number of additional tickets can be purchased for $40 each.

To order additional Industry Networking Party tickets for your booth staff, fill out the below form and send it to esther@nationalevent.com. Please note that this form and reduced price is only intended for tickets for your booth staff. Visitors must buy their tickets on our visitor website, along with a trade show pass.

ADDITIONAL TICKET ORDER FORM – INDUSTRY NETWORKING PARTY

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Assurances

Assurances pour le kiosque / salon

L’exposant doit posséder ses propres assurances «responsabilité» couvrant un montant minimum de 1 million en dommages. Veuillez nommer National Event Management comme “assuré supplémentaire”.

Assurances transport

La Direction du salon n’est pas responsable des dommages pouvant survenir lors du transport de votre matériel. Il est fortement suggéré de prendre une assurance transport lorsque vous organisez vos livraisons.

Responsabilité

L’exposant est entièrement responsable et s’engage à indemniser la Direction du Salon et à la dégager de toute responsabilité à l’égard de toute perte ou de tout dommage quel qu’il soit survenant à ou subi par une personne ou entreprise. Ceci comprend, sans restreindre la portée générale de ce qui précède, l’exposant, autres exposants, la Direction, le propriétaire de l’immeuble, ses agents et ses employés, et les membres du public au salon, soit (a) sur ledit espace, soit (b) ailleurs. Ni l’établissement ni la Direction du salon ne pourront être tenus responsables des dommages ou des pertes causés aux personnes, aux expositions ou aux décorations, par incendie, accident, vol ou toute autre cause dans les édifices.

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LANGUAGE

We strongly recommend that you prepare to communicate in both French and English at the Montreal Cannabis Expo. In order for your messaging to reach the greatest number of visitors, we suggest that you print signs and pamphlets in both languages, and ensure that your booth staff is capable of communicating in both languages.

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LEAD RETRIEVAL

We are now offering a new Lead Collection system at the Cannabis Expo.

BENEFITS OF LEAD RETRIEVAL

  • Connect with Attendees
  • Easy To Use
  • Flexible & Reliable
  • No power required
  • Scan Anywhere/Anytime
  • Secure Portal
  • Customizable Options
  • Qualified Leads
  • Real Time Data (App)
  • Surveys (App)
  • Pictures (App)
  • Email (App)

To order this system, please click here.

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LOADING DOCKS

Please note that a ramp to the loading dock is located at the corner of Rue Montfort and St-Jaques St. Please see map below.

Dock level access is available. The Loading Dock address is:

Place Bonaventure Halls d’exposition
Débarcadère
Coin des rues St-Jacques et Montford
Montreal, QC
H5A 1K6

MAP

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MATERIAL HANDLING

Dollies and a pump truck will be available for your use. Show Management has made arrangements to cover up to a maximum delivery of 2 skids to your booth. (This includes return of your skid at the close of the show).   If you require dedicated forklift service, have awkward pieces to deliver that require more time, or simply have more than 2 skids of material, you will be charged a rate of $100.00 per each additional skid.

If you have more than 2 skids, please email the below form to esther@nationalevent.com.

OVERSIZED SHIPMENT FORM

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MOVE-IN INSTRUCTIONS

Move-in Times: Wednesday October 2, 2019 ~ 9:00 am – 7:00 pm
  • All exhibitors must officially register before setting up. Please come to the show office and staff will direct you to your booth.
  • All exhibits must be set up by 7:00 pm Wednesday. Exhibitors will not be permitted to set up during show hours.
  • The aisle carpet will be in place Thursday morning. Dollies and carts WILL NOT be permitted on the carpet. Hand carried items only may be brought in on Thursday.
  • Children 15 years of age or younger will not be permitted in the exhibit area during move-in, set-up, or tear down.

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MOVE-OUT INSTRUCTIONS

Please note that move-out will begin once the show has closed, the aisles are cleared and the aisle carpets removed. If you are able to hand carry your supplies out to your car, we encourage you to do so. Dismantling or removing your exhibit/exhibit materials before the end of the show is strictly prohibited.

All material must be removed by 10:00 pm

Items left on the show floor after move-out time will be forced off the floor.  Show Management reserves the right to reroute shipments that are not picked-up or refused by carriers. Should this occur, you will be responsible for any charges incurred.

Exhibitors are encouraged to remove small items and open cases of products from the show floor first. Show Management will take all reasonable security precautions, but immediate removal of these items is the best way to prevent pilferage.

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PARKING

Place Bonaventure has 750 spaces in its indoor parking garage, including 2 charging stations on level P1, from Mansfield Street. Some 5,000 parking spaces are also available in the immediate surroundings.

For further information: Indigo
Tel: 514-861-4103

PARKING RATES

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PRINTING & PACKAGING

Detonate Cannabis Agency is the suggested supplier of print collateral, trade show builds and packaging & labelling. With over 4 years of experience in the cannabis market, Detonate understands Health Canada’s guidelines on marketing within this industry. They offer design, printing, branding, building & dismantling needs all under one roof.

Contact: DCA@Detonategroup.com
Tel: 416-388-6713

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RULES & REGULATIONS

Booth Display & Restrictions
Booth display and restrictions

  • Diagram#1 shows the drapes that are provided as a part of your booth cost.
  • Diagram#2 shows the allowed clearance for displays, banners and products within your booth.
  • No exhibit may exceed a maximum height of 8 ft.
  • Side panels 8 ft. high, must not exceed a depth of 4 ft. extending from the back of the display.
  • The remainder of the 6 ft depth from the front of the booth must not exceed a 4 ft. height.
  • Any exceptions to this must have pre-approval from Dina Latina (dina@nationalevent.com).

Prefab booth partitions must be finished on both sides. If they are not, please request drapes prior to the show.

Signage
No signage or material may be extended above the 8 ft height at the back of your booth nor hung from the ceiling or across the aisle, without approval from Show Management. All signs must be printed on one side only. Your brand messaging can only face the inner walls of your exhibit space.

Carpet or Flooring
Carpet or Flooring is mandatory for all exhibits. You can use the show decorator below at your own cost or you are welcome to bring in your own. See Tape Restrictions below.

Tape (Floor, Wall, and Carpet Damage)

It is important that you use the proper carpet tape in your booth. If you do not use the correct tape there will be a charge for tape removal.

Here are the models of two-faced tapes that are authorized by the facility.

  • Polyken 105c LPDE
  • Scapa 274004
  • DC W002A

If you bring your own carpet, you must adhere to the above Tape Restrictions.  If you do not have the proper tape, please notify Show Management before installing your carpet or tiles.

Approved tape can be purchased on-line here: https://www.echotape.com/fr-ca/

Restrictions for Booth Installation

Painting, nailing, drilling, or screwing to the floors, walls or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease, or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not fasten the coverings to the building floor.  It is suggested that building paper or the approved tape (Polyken 105c LPDE OR Scapa 274004 OR DC W002A) is used instead.

Demonstrations/Distributions
Displays, demonstrations or distribution of advertising materials, are not permitted outside the confines of your booth.  If audio visual equipment is used, the sound must be subdued to such an extent as to ensure it’s having no nuisance effect on neighboring exhibitors.  The use of microphones is not permitted without prior management approval.

Fire Regulations
All exhibitors planning to use any type of fuel (such as gas, oil, helium gas, or propane) in their exhibits are requested to contact Show Management. All displays or exhibited materials must be fireproof to conform to Federal, Provincial/Sate, and City Fire Laws.

National Event Management is obligated to abide by the Fire Code regulations in each city. We therefore retain the right to refuse any material or object that does not confirm to code. If you have a question or need information re the Fire Code please contact Dina Latina, dina@nationalevent.com, 905-477-2677 or 1-800-891-4859 ext. 224.

FIRE REGULATIONS

Animals in the Show
The facility’s policy prohibits the presence of animals unless they are used as a working dog for the blind. Permission must be obtained from the facility for any exception.  Please contact Dina Latina (dina@nationalevent.com ; 905 477-2677 ex: 224) regarding the necessary forms.

Helium Balloons
Helium balloons are prohibited in most venues.  There is a large retrieval fee, charged to the exhibitor, when balloons are lost.  Please contact Dina Latina (dina@nationalevent.com ) if you wish to use helium balloons in your display.

Mechanical Conveyances
Mechanical Conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of handicapped persons visiting the show, or those with authorization from Show Management.

Non-Compliance
National Event Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in ejection of the offending exhibitor or in the closing of his/her exhibit.

Cannabis at the event
The display, storage or sale of cannabis on-site is prohibited by the law and the rules of the venue.

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SHIPPING & DELIVERIES TO THE SHOW

Shipping Direct To Show: Thursday, October 2, 2019

PLEASE NOTE: The facility will NOT accept shipments prior to the Show move-in date. Show Management will sign for the delivery on your behalf during move-in hours only.  Your materials will be left at the dock until you arrive.  To move your items to your booth space, pump trucks and dollies will be available at no charge.  Please refer to the Material Handling section for information on forklift use/access.

The most cost effective way to ship your items to the show is to arrange delivery during move in hours with our Official Show Carrier:

TWI Canada/ConsultExpo
Jeff Labbé
514.482.8886 # 7
JeffL@ConsultExpoinc.com

TWI ORDER FORMS

Please address shipments to:

COMPANY NAME BOOTH NUMBER
C/O MONTREAL CANNABIS EXPO
PLACE BONAVENTURE
800 DE LA GAUCHETIERE ST. W SUITE 240
DÉBARCADÈRE, COIN DES RUES ST-JACQUES ET MONTFORD
MONTREAL, QC
H5A 1K6

Pre-Show (Advanced Warehouse) Shipping

If you choose the official show carrier as your freight carrier, they will warehouse materials for up to 30 days prior to the Show at no charge and deliver them to the show on move-in day.

Please address shipments to:

TWI C/O YRC FREIGHT/ MONTREAL CANNABIS EXPO
1725 CHEMIN ST FRANCIOS
DORVAL, QC
H9P 2S1

To request a quote, please complete the below order form and email to:

TWI Canada/ConsultExpo
Jeff Labbé
Tél/Tel: 514.482.8886 # 7
Email: JeffL@ConsultExpoinc.com

TWI ORDER FORMS

Shipping enquiries must be finalized 14 days prior to show move in date. Be sure your shipment is labeled clearly.

If you choose to use a carrier other than the show carrier and wish to ship pre-show, please speak to your sales rep.

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SHOW DECORATOR (TO ORDER TABLES, CHAIRS, ACCESSORIES, ETC.)

PRE-SHOW BOOKING DEADLINE: September 13, 2019

8 ft back drape and 3 ft side drape are supplied for your exhibit space. If you require tables, chairs or additional booth supplies, these items can be rented from the Show Decorator:

GES
Tel: 514-367-4848
Email: montreal@ges.com

Carpet or Flooring is mandatory for all exhibits.  You can use the show decorator or you are welcome to bring in your own.  See Tape Restrictions in the Rules & Regulations section below.

Show Colours:

  • Booth Drapes: Black
  • Aisle Carpet: Black & Grey Pepper

FURNITURE & ACCESSORIES ORDER FORMS
PAYMENT INFORMATION

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SHOW MAGAZINE AD & SPONSORSHIP/PARTNERSHIP OPPORTUNITIES

There are a number of ways to increase your brand awareness at our shows.  Additional ad space is available in our Show Magazines that are distributed to attendees and sponsorship recognition includes show magazine space, on-site signage, & online presence.  Contact Jean-Philippe Turgeon at jpturgeon@nationalevent.com for more information.

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SIGNAGE INSTALLATION (HANGING OF BANNERS / RIGGING)

PRE-SHOW BOOKING DEADLINE: September 13, 2019

If you require the hanging of banners from the ceiling and/or rigging of equipment in your booth, please fax the attached form to:

GES
Tel: 514-367-4848
Email: montreal@ges.com

Please note that your banner and booth structure should be limited to the space directly above your booth. Any other configurations would need to be approved by Show Management prior to the show.

SIGN HANGING ORDER FORM
PAYMENT INFORMATION

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TELEPHONE / INTERNET

Please Note: This venue has paid wifi only. There is NO free wi-fi access.

If you require a telephone or internet line in your booth you must contact:

Les Reseaux Cyr
Tel: 450-471-5792
Email: info-pb@reseauxcyr.com

ORDER ONLINE

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VEHICLES ON SHOW FLOOR

All vehicles must abide by the arrival and departure schedules and procedures established by Show Management.  Please contact Dina Latina (dina@nationalevent.com) to arrange arrival time if you want to display a vehicle.

Motor vehicles or gasoline-powered equipment on display must be equipped with lock-on type gasoline tank caps and batteries are to be disconnected. Gasoline tanks must not be filled beyond the ¼ mark in order to allow for expansion of product. Vehicles unable to be equipped with lock-on type caps must have caps sealed in a manner acceptable to the Fire Department.

  • All fuel tank caps for vehicles and exposed combustion engines must be crossed off or sealed with adhesive tape to prevent vapors from escaping (with the exception of tanks that have never contained fuel).
  • Fuel tanks must not be more than half full and must not exceed 10 gallons (38 liters).
  • Batteries must be disconnected.
  • No vehicle may be moved without the written permission of the Exhibition Hall Administration.
  • Propane gas tanks used in trailers, recreational and utility vehicles or other vehicles must be disconnected before entering the showroom.

Exhibitors are responsible for oil, grease, or any general damage to the carpeted area.

Exhibitors must provide a set of keys, the contact name, and phone number of the person responsible to remove the vehicle(s) to Show Management.

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